Temporary staffing · Setup and help

Manage assignments and hours together

Your temporary staffing agency assigns employees to a company. The company confirms the assignment and checks the recorded hours. Each person has their own access, including on a phone.

Light for temporary staffing agencies

Ein schlanker Arbeitsbereich für einzelne Vermittler und ihre Einsatzbetriebe. Kunden, Team, Einsatzkalender und Stundennachweise ohne die übrige SHK-Verwaltung.

View Light and the free pilot

Start directly as a company

Choose Pro or Business, register your company and confirm your email. After successful payment you can set up team access and assignments yourself. The steps are further down this page.

Test as a pilot company

The pilot starts with one client company, one temporary staffing agency and one agreed assignment. Smaller teams can check the process before more employees are added. During personal onboarding we set up your company and employee access. Together with a client company, you check the process through to the approved hours record.

No credit card and no automatic contract. The trial starts once company access has been set up.

What you can use in the trial

Personal access for the company admin and employees.
Assignment requests with person, period, activity, address and site number.
Confirmation by the client company.
Daily records with start, end, break and the work carried out.
Approval or return for correction with a reason.
Shared messages about the assignment for the companies and employees involved.
Overview, CSV export and PDF with three copies and signature fields.

Das Zeitarbeitsmodul ergänzt PROJEKT FLOW. Für SHK-Betriebe bleiben Aufträge, Planung, Rapporte und Rechnungen im Mittelpunkt.

Work with existing tools

For the pilot, you do not have to change over your whole company. Choose a suitable assignment and decide where the binding hours are kept. Approved hours can be exported as CSV and records as PDF.

A direct connection to existing personnel, customer or payroll systems is not included. We review requested interfaces before an offer. For more than 25 users or multiple locations, there is Ultra with price on request.

Current functions

Hours and corrections can also be submitted after a confirmed assignment has ended. Requests, confirmations and hours approvals automatically create status messages in the shared assignment history. Email notifications, push notifications and payroll are not yet included.

Messages appear in the shared assignment history. The open view is updated regularly. The three PDF copies are intended for the business or the customer, the company or the temporary staffing agency, and the employees. Signature fields can be filled in on the PDF or signed after printing. A typed confirmation is not a certified digital signature.

Before the first assignment

Both companies need their own PROJEKT FLOW access. The temporary staffing agency needs Pro, Business or an active trial. The client company can confirm requests and check hours with its active company plan. The user limits of the booked plan apply.

First agree the assignment, the activities and the period. Tell employees which data the companies involved can see. PROJEKT FLOW shares the name, the companies, the assignment location, the activity, the dates and the hours records. Employment contracts, staff leasing permits, payroll and insurance are handled outside this function.

For the temporary staffing agency

Under Settings → Company type Select "Temporary staffing agency (staff leasing)" and save.
Under Team create a separate access for each person with the role "Technician". Hand over the initial password securely; the person sets their own password at first login.
From the company admin of the client company, obtain the linking code from "Temporary staffing".
Temporary staffing → Request assignment Enter the code, person, activity, period and, if needed, the site number, address and notes.
The assignment is initially set to "Confirmation pending". After the client company accepts it, it is confirmed.
Check the hours records and download them as CSV if needed. Missing hours for the confirmed period can also be submitted after the assignment ends.

For the client company

As company admin, choose Temporary staffing → Receive staff → Copy and give the linking code to the agreed temporary staffing agency.
Open the request in the "Temporary staffing" area. Check the company, person, activity and period, then confirm or decline.
Compare the submitted hours with the work actually performed. Use Approve to confirm or, with a reason, return for correction.
If it ends early, choose "End assignment". The confirmed period stays available for later records and corrections. An unconfirmed request is closed when ended and does not allow hours to be submitted.

An external employee does not become an internal company admin through this. Internal customer files, financial data and the rest of the staff are not shared through this connection.

For employees

Sign in with your personal access from the temporary staffing agency and open Temporary staffing On a phone, the entry is in the menu.
Choose the confirmed assignment. Read the address, period and notes.
During the assignment period, enter the start, end, total break in minutes and the work carried out for each working day. The net working time is shown.
Choose "Submit for approval". Take returned records with "Correct" and submit them again.

One record per assignment and day. Past days within a confirmed assignment period are also possible after the assignment ends; future days are not. Split night shifts across the calendar days concerned. Approved hours remain protected against overwriting.

If something does not work

The person is missing from the selection.

Check under Team: the person must belong to the temporary staffing agency, have the Technician role and have their own login.

The linking code is rejected.

Copy the full code again at the client company. It must be the code of another company with active access.

Employees cannot see the assignment.

Check whether the client company has confirmed and the correct person was assigned. Then choose Refresh. Open or declined requests are not visible to employees.

Hours cannot be submitted.

The assignment must have been confirmed. The work date must lie within its period and must not be in the future. Check the work date and the break. Daily records already submitted or approved cannot be overwritten.

A correction is needed after the assignment ends.

The client company returns the daily record with a reason. The assigned person can correct it and submit it again even after the assignment has ended.

Do we receive an email for every request?

Requests and approvals automatically create a status message in the shared assignment history. An email is not sent automatically for every change. Agree who checks this area regularly.

Can the company track me by GPS?

The current temporary staffing area has no GPS tracking built in. Assignment addresses are details of the work location.

Data and rights

Only the company admins involved and the assigned person see the assignments and records released to them. Ending an assignment does not delete its history. For access, correction or deletion, contact the responsible company admin first; if needed, support is available from info@projektflow.ch. Exported CSV files must be protected by the companies that receive them.

Further information: Data protection and Terms and conditions.

Set up together

For the first conversation, company name, contact person, team size and the workflow you want are enough. We set up trial access and discuss a first assignment with both companies.

Already have access? Go to sign-in